Perfect Retention provides complete scanning and document conversion services.

Our document conversion services include scanning your hard copy documents at our facilities or on-site at your location. Using high-speed scanners, we are able to provide fast, reliable conversion of your printed records into digital files. We can then enter those files into a document management system. For fast retrieval, we will index the documents during the conversion project. Using high-speed scanners we are able to complete your project quickly, efficiently and at competitive prices. We can also store your paper records after the conversion if needed.

Digitizing all the documents you store with us will allow you to have instant access to their contents without having to retrieve physical copies from our facilities in New York or New Jersey.

Keeping track of your documents also becomes much easier when using digital copies. Gone are the days where you would need to go through your filing cabinet looking for the right folder.

Document Conversion Options

We can adapt to your file indexing system or create one for you if you don’t have one. We make sure it is easy for our customers to retrieve their documents, whether physical or digital.

We offer digital conversion services as an add-on to your package unlike other options which can cost up to $500 per year.

We also have no limits on the volume of digital documents you want us to store. Save money every year by having us store your digital documents instead of paying for a premium storage plan on another cloud-based option.

The biggest benefit of digitizing your documents is the resilience digital copies have compared to paper copies which can easily be destroyed in the event of a fire, plumbing malfunction, or other natural disasters.

The biggest benefit of digitizing your documents is the resilience digital copies have compared to paper copies which can easily be destroyed in the event of a fire, plumbing malfunction, or other natural disasters.

You will never have to worry about your documents being saved in an outdated format as we can also periodically convert the format of your documents to ensure all your files are up to date with current software.

Each five-drawer filing cabinet costs $1,000 on average. By storing your documents with us (whether in digital or physical form) you will save thousands of dollars every year by not buying more filing cabinets for your company.

High-speed scanners can cost hundreds of dollars per unit. Save money and utilize our scanners instead.

Having all your documents in a digital form also increases productivity among your employees as it makes it easier and faster for them to access the information they need to do their jobs.

Digitized documents are also safer due to the advancements in cyber security. Ensure confidentiality with the digital route.

Fortune 1000 companies spent over $217 billion dollars for paper supplies in the year 2002. By comparison, digital copies are free. Save your business hard earned money and spend it on something your company really needs.

You might worry you will have no physical receipts to show the IRS when you do your taxes. Rest assured the IRS has accepted scanned receipts since 1997 in coordination with Revenue Proclamation 97-22. All scanned receipts are acceptable as long as the information is identical to its physical counterpart.

We can also provide a hard copy for you if you would like to send one to the IRS. We can send hard copies in the form of flash drives, floppy discs, or microSD memory cards.

If you want to convert your documents to digital form then don’t hesitate to contact us and make your request!